Conference & Event Video Production

Conferences, trade shows, and corporate events bring your most important audiences into one room. That makes them the highest-leverage shoot day your marketing team will book all year — if you capture the right footage.

We've covered events for global brands across North America. Our approach combines highlights coverage (the recap reel everyone expects) with the harder-to-capture content — keynote interviews, attendee testimonials, exhibitor B-roll, pre-recorded segments — that becomes the marketing fuel for the next 12 months.

What We Deliver

We scope coverage to the size and goals of your event. One day or three; one camera or six.

• Event highlights videos — the recap reel — typically 90-180 seconds — capturing the energy, scale, and key moments of your event
• Evergreen interviews — speaker and attendee interviews captured on-site for use throughout the year — promotional, thought leadership, testimonial
• Pre-recorded segments — polished pre-records that play during the event (keynote intros, sponsor reels, panel transitions) — built ahead of time, not under time pressure
• Exhibitor & sponsor content — B-roll, interviews, and product demos for exhibitors who want video deliverables from their event presence
• Multi-camera live capture — for keynotes, panels, and main-stage moments — for stream, post-event publication, or both
• Post-event content campaign — the highlights piece plus dozens of short-form social cuts, vertical mobile clips, and quote graphics for amplification

Our Approach

Events are unforgiving. There are no second takes for a keynote. We plan obsessively before the doors open and adapt continuously once they do.

Plan the content stack before the event

Two weeks before the event we walk through the agenda, identify the moments to capture, line up interview subjects, and scope the crew. The goal is to walk in knowing exactly what we need.

Multi-crew, multi-location

Most events have content happening in three rooms at once. We scope crew counts to cover every room, every breakout, and the hallway energy that often makes the best recap footage.

Pre-records for the high-stakes moments

Keynote intros, sponsor reels, panel transitions — we pre-record polished segments that play during the event. They look better, sound better, and run on time, every time.

Same-day social, full-quality recap

We deliver short-form social cuts within hours so your team can post while the event is live, then deliver the polished highlights piece in the days that follow.

What Our Clients Say

Why Black Box Productions

Events are high-stakes shoots — you only get one chance. With 15+ years producing event content for XPRIZE, PGA Tour, Air Canada, and other event-heavy brands, we've never missed a keynote, lost a moment, or delivered a recap late.

• Multi-crew capability — scale from one camera to six depending on event size and breakout count
• Same-day delivery — short-form cuts ready while the event is still live
• Operations in Montreal & Toronto — with crew networks across Canada and travel-ready for events anywhere
• Fully bilingual — EN + FR content from the same crew
• Pre-record + live + post — we handle the full content arc, not just the recap

Frequently Asked Questions

How many cameras and crew do we need for an event?

Depends on the event. A single-day summit with one main stage is typically 2 cameras + 2 crew. A multi-day conference with 3 concurrent rooms is 5-6 cameras + 4-6 crew. We scope to the agenda and the deliverables you want.

Can you deliver content the same day?

Yes. We typically deliver same-day short-form social cuts (15-30 seconds, vertical and landscape) so your marketing team can post while the event is live. The polished highlights piece comes in the days that follow.

Do you handle live streaming or just on-site capture?

Primarily on-site capture for post-event use. Live streaming is a separate technical specialty — if you need it, we'll partner with a stream provider and handle the recorded content on top.